Careers2019-05-15T10:35:54+01:00
  • PA & Administrator


    • ID:893678
    • Location:Mahon - Cork
    • Category:Sales Executive
    • Positions Available: 1

    Overview

    Due to continued growth and an increase in client projects, KPC International currently require an experienced PA / Administrator to join our expanding team.

    The primary function of the role is to support the CEO, with general administrative functions diary management & travel. Secondary function will be to support general administrative duties for senior management team including finance admin.


    Key Responsibilities

    To co-ordinate and manage CEO administration including

    • Complex, high volume email management
    • Diary management and travel (finalise complex travel arrangements: co-ordination of flights,
    check in, VISAs, accommodation and ground transportation logistics following a Corporate
    Policy. Manage a multitude of frequent changes at short notice and prepare travel
    itineraries)
    • Management of expense and timesheet processing.
    • Become integral part of business, understand group priorities and expectations.

    This will be achieved through the following:

    PA Duties
    • Supporting other Senior Managers with general administrative duties as required.
    • Filing / handling inbound and outbound mail for CEO/ general office management / ordering
    stationery
    • Reception duties
    • Preparation of monthly and quarterly management meeting documents and presentations
    • Development and ordering of business cards
    • Act as a liaison to vendors, building management, and other external parties.
    • Attending some meetings, taking and issuing of minutes.

    Quality
    • Support in the development and maintenance of the QMS for admin function
    • Maintenance of Customer service register capturing compliments & complaints and
    distributing to Senior Management Team for action and ensuring follow up.
    • Work closely with CEO & Senior Management Team to identify and/or implement policies,
    procedures and systems to ensure Continuous Improvement of processes across all Admin
    functions, including but not limited to General Admin, HR, Finance.

    Financial
    • Collating and checking timesheets and expense sheets
    • Supporting the preparation of invoices
    • Supporting financial data capturing
    • Supporting the handling client PO’s and monitoring receipts against PO’s and invoices


    Human Resources
    • Maintaining personnel files & employee training logs / arranging meetings
    • Supporting the recruitment process as required.

    • Maintain both staff and client confidentiality at all times as per KPC International policies and
    procedures and legislative requirements
    • Ensure compliance of health safety and welfare requirements in line with both KPC
    International policies and procedures and legislation.
    • Responsibility for own continuous professional development
    • Any other duties assigned by CEO for the enhancement and development of the company
    goals

    Qualifications and Experience
    • Third level diploma / degree in Business Studies or other relevant qualification
    • Minimum 2 – 5 years’ experience in a busy office
    • Exposure in working in a start-up environment would be highly desired
    • PA experience is essential
    • Exposure to documentation control will be preferred
    • A high level of capability in MS Office (Word, Excel, Powerpoint) is essential.
    • Self-motivated, proactive and well organized
    • Strong attention to detail
    • Familiarity with an international language (French, German, Russian) would be an advantage.
    (Not essential)


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